Each year Christmas preparations and celebrations seem to start earlier and earlier. Christmas music is being played, shops are stocked with Christmas goodies and decorations, and of course you will be starting to think about decorating your venue, booking party nights, Christmas meals etc. It is time therefore for a reminder on how to ensure you keep safe, whilst still ensuring customers and staff enjoy all the festive season.
Lets look at the key risk areas that you need to consider over the coming weeks.
General food safety tips:
With food poisoning allegations generally on the increase during the Christmas period, planning ahead is essential. Bearing in mind that storage space is usually at a premium during this period, ensure that all raw and cooked/ready to eat food items are properly segregated, covered and stock rotated. Prevention of cross contamination must be a priority. Remember, E.coli, Campylobacter, Norovirus!
The importance of personal hygiene cannot be understated. Ensure that your kitchen team and food handling staff have a thorough understanding of the importance of hand washing and sanitising of all hand contact surfaces.
The company food management system must be reinforced with temperature checks to be conducted and documented in the required time scales.
Allergen awareness must be at the forefront of everyone’s mind. Ensure that all food items served are assessed for their allergen content and the information should be readily available if required. Notifications must be available to inform guests of how to obtain allergen information, this could be via a display board or within the menu itself.
How safe is your turkey:
It is not too unusual for Turkey to be implicated in food poisoning allegations over the festive period. Follow these steps to ensure your turkey is safe:
- Ensure that your turkeys come from reputable suppliers. All frozen poultry must be thoroughly thawed under refrigeration to stop any bacterial growth, it should then be thoroughly checked and thawing temperatures recorded and monitored. Never refreeze your turkey after it has been defrosted.
- Don’t forget to wash your hands often. Ensure that your wash hand basins are stocked with anti-bacterial hand soap, paper towel, hot and cold running water. Remember that cross contamination can occur when turkeys are prepared. Ensure that equipment for handling of food is used correctly i.e. yellow for cooked and red for raw.
- Ensure the Turkey is cooked through (the juices should be clear i.e. no traces of blood). This should also be tested with a calibrated probe to ensure the meat has reached the required temperature of 75°C (82°C in Scotland). Always calculate the time needed – never estimate.
- Do not stuff the turkey cavity with stuffing, this will make it harder to reach a satisfactory temperature inside.
Contractor Safety (Bands, Dj’s, Entertainers etc…)
When using external contractors for functions there must be a clear route of communication between both parties to understand hazards which may occur and ensure that the hazards are managed to minimise the risk. Please ensure the following points are followed when planning entertainment for your events:
- The arrangements are clearly laid out by the senior management team including working times, access routes and fire precautions expected and a brief introduction to any inherent hazards on site.
- Submission of safe system of work by the contractor detailing; equipment to be used, method of work, responsible persons on site and a risk assessment.
- Submission of insurance cover. The insurance company should be approached to detail minimum levels of insurance cover expected from contractors.
- The contractor will need to sign the conditions for contractor form, this can be found in your health and safety policy.. (The indemnity form is to be kept on the Health and Safety File until the work is completed and then transferred to the archive).
- Hotel management to regular check the contractors whilst working onsite.
Dance Floor Safety
During Christmas events many slip and trip accidents occur on the dance floor. To help reduce the opportunity for these accidents to occur please follow the following guidance:
- A no drinks on the dance floor policy should be implemented. Please ensure clear signs are visible around the dancefloor area.
- Arrange for the dancefloor to be regularly monitored by staff to ensure there are no drinks and all is in good order. These visual checks should be recorded.
- Check dancefloor / bar area prior events for any possible trip hazards.
- Check DJ’s and/or bands setup and equipment prior to event commencing. Ensure they are no causing any trip hazards or blocking any fire exits.
Health and Safety considerations this Christmas:
Christmas decorations, tinsel, decorated trees – all part of the Christmas tradition, but things can and often do go wrong! The following practices can help ensure you keep everyone safe:
- The tree needs to be securely placed and must not cause an obstruction to guests and especially to fire exit routes. It should be placed away from sources of heat.
- Electrical safety checks need to be in place for the use of tree lights. Ensure that these lights are incorporated into the PAT testing regime. All lights need to be checked for defects prior to use. If extension leads are to be used, then these should be taped down to prevent a slip, trip and fall hazard and need to conform to electrical safety standards.
- If candles are to be used in the premises, ensure that a suitable and sufficient risk assessment is in place. Ensure that candles are placed away from combustible materials such as curtains, napkins etc. Extra care to be taken when reaching over lit candles to serve and retrieve food or drinks. At the end of service ensure that candles are fully extinguished and stored in a safe manner such as within a metal box when you are sure that risk of re-ignition is eliminated.
- If a designated area is provided for smoking ensure that sufficient ashtrays/receptacles are provided with regular safety checks carried out to ensure that discarded cigarettes are disposed of safely. Once the party/festivities have concluded ensure that waste is safely stored and disposed of, protect your business from possible arson.
- Prior to the busy Christmas period we would recommend that refresher training be carried out with members of the team, focusing on manual handling and slips, trips and falls.
Lastly remember that whilst your business may be winding down for the festive season, Local Authority offices are still open. It is not uncommon for surprise visits when you least expect it, be prepared!
For further advice contact the CSC office